EARLY ACCESS: FOUNDING SITES NOW OPENAutomated facility operations for healthcare sites

AUTOMATED FACILITY OPERATIONS FOR HEALTHCARE SITES

Less chasing.More caring.

Kearly automates the admin of running a care home (checks, repairs, contractors and certificates) so your team can get back to the good stuff: your residents.

It schedules every statutory check, chases your contractors and staff until the work is done, and turns every contractor report into actions you can track. Also built for dental practices, GP surgeries and clinics.

Founding sites are limited. £49 a site a month, locked for 12 months, in return for a case study and a reference.

THE PROBLEM

You're not disorganised. The job is just built this way.

Running the building was never meant to be your job. But in most care homes and practices, it lands on the manager, on top of everything else.

  • Chasing contractors for reports and certificates that were due weeks ago.
  • Checks, repairs and contractor paperwork living in different spreadsheets, inboxes and paper logbooks.
  • Every contractor running their own reminders, and nobody joining them up.
  • Actions from a service visit buried in a PDF nobody had time to read.
  • Finding out a check was missed only after it's already a problem.
  • Pulling evidence together in a rush the moment an inspection is announced.
Every 6 months

How often each hoist, sling and passenger lift needs a thorough examination under LOLER.

Source: HSE
8 statutory checks

Fire risk, legionella, gas, electrical (EICR), PAT, asbestos, LOLER and equipment calibration. Each with its own contractor, certificate and expiry date.

WHAT KEARLY DOES

Schedules it.
Chases it. Closes it.

01

It chases, so you don't have to

Kearly reminds contractors and staff before a check is due, and escalates when something slips. You stop keeping the reminders in your head. Kearly acts on your behalf instead of recording what you remembered to enter.

02

Every contractor report becomes a to-do list

Your contractor uploads the report they've already written. Kearly turns it into clear action items, they confirm them, and each one lands in your schedule, tracked to done. Nothing gets buried in an inbox.

03

Inspection-ready every day, without a prep week

Every certificate, completed check and closed repair files itself as the work happens. When an inspector calls, whether CQC, CIW or RQIA, export your evidence pack instead of building it from scratch.

HOW IT WORKS

Set it up once. Let it run.

  1. 1

    Start with your schedule, already built.

    Tell us what's in your building. Kearly preloads the UK statutory checks for a healthcare site, so you're set up in an afternoon, not a month of spreadsheets.

  2. 2

    Add the contractors you already trust.

    Keep your own engineers and suppliers. Contractors use Kearly free, and nobody has to change how they write a report.

  3. 3

    Let Kearly do the chasing.

    When something's due, Kearly nudges the right contractor or staff member, and keeps nudging until it's done. Staff report faults in one tap, with a photo.

  4. 4

    See it all in one place.

    What's due, what's overdue, what's been fixed, across one site or twenty. Your evidence pack is always up to date.

Your contractors, not ours.

Kearly works with the people you already use. No locked-in network.

No more chasing by email.

Kearly sends the reminder. You just see the result.

Evidence that builds itself.

Certificates, repairs and completed checks, organised automatically and ready to export.

BUILT FOR EVERYONE WHO KEEPS THE BUILDING RUNNING

One shared view. Three very different jobs made easier.

MANAGERS

For managers

Registered managers, operations leads, practice managers.

  • A preloaded statutory schedule: fire risk, legionella, gas, EICR, PAT, asbestos, LOLER and equipment calibration, with due dates and notice periods you can adjust.
  • Automatic chasing and escalation to contractors and staff, by email and in the app.
  • Contractor reports turned into tracked actions, so every recommendation from a visit has an owner and a due date.
  • A live dashboard: overdue, due this week, open repairs and repairs at risk.
  • Multi-site roll-up for groups: every home on one screen, and the ones that need you first.
  • Import your spreadsheet: upload your existing tracker and map the columns. No retyping.
  • A clear audit trail of who did what, and when. Never your word against anyone's.
  • An evidence pack on demand, filtered by date and site.
STAFF

For staff

Carers, nurses, receptionists, dental nurses, maintenance staff.

  • Report a fault in one tap, from wherever you are, with a photo and a location. It's routed and tracked to done.
  • See your checks for today, with simple steps and a place to add a note or photo.
  • No new password to remember every week. Accept an invite and you're in.
  • Unlimited staff on every plan, so everyone who spots a problem can report it.
CONTRACTORS

For contractors

Fire, gas, electrical, water, lift and hoist engineers, dental equipment engineers.

  • Free, always. No subscription, no per-job fee.
  • Upload the report you already write. Kearly turns it into a clear list of actions. You check it and confirm it before anything is sent.
  • Send one link, not a PDF that gets lost. Your client sees the actions, can download the full report and can log each item in a click.
  • Jobs routed to you, not posted to an open board. Quote, get approved and close out in one place.
  • Fewer chasing calls. Reminders reach the right person at the site, so work gets booked on time.

WHO IT'S FOR

Built for healthcare sites where the manager runs the building too.

FIRST

Care homes and care groups

Hoists, slings and lifts on six-monthly LOLER exams. Bigger water systems, kitchens and nurse-call. More contractors and more certificates than almost any other small healthcare site, usually overseen by a registered manager with a home to run. Kearly keeps every check on schedule across one home or a group of twenty, and gives operations leads a single view of every site.

Best fit: Site Plus for single homes, Group for 3 or more homes.

THEN

Independent dental practices

Compressors, autoclaves, suction, X-ray equipment, plus the building itself. Kearly keeps every service, validation and certificate on schedule and chases the engineers, so the practice manager isn't doing it from memory between patients.

Best fit: Site, or Group for 3 or more practices.

AND

GP practices and clinics

Practice managers already carry the building on top of everything else. Kearly takes the contractor chasing and the statutory schedule off their desk, and works alongside the governance tools practices already use.

Best fit: Site, or Group for PCNs and multi-site practices.

WHY KEARLY

Most tools do half the job.
Kearly runs the whole loop.

WHAT SITES USE TODAYWHAT IT'S GOOD ATWHAT IT LEAVES WITH YOU
Spreadsheets, calendar reminders and paper logbooksFree and familiarAll the chasing, and finding out when something slipped
Governance and compliance tools
For example QCS, GP TeamNet, Practice Index, iComply
Policies, risk assessments, HR and regulatory compliance trackingThe contractor visit, the certificate, the repair and the follow-up actions
Maintenance software for techniciansWork orders for in-house maintenance teamsUsually priced per user and built for FM professionals, not a busy manager
Managed premises servicesSomeone else handles itOften uses their contractors, not yours, and typically costs more per site
Kearly
RECOMMENDED		Schedules every statutory check, chases contractors and staff, turns reports into tracked actions, and builds your evidence as it goesNothing to chase. Works alongside the tools you already use.

FAQ

They do different jobs. Those tools are good at policies, risk assessments and tracking your regulatory compliance. Kearly runs the building side: the statutory check schedule, the contractors, the repairs and the actions from every visit. It works alongside what you already use, and the evidence it collects supports your inspection.

No. Contractors use Kearly free, always, with no subscription and no per-job fee. They upload the report they already write, and nobody has to change how they work.

No. A checklist records what you remembered to enter. Kearly acts on your behalf: it schedules every statutory check, chases contractors and staff until the work is done, and turns every contractor report into tracked actions.

Yes. The multi-site roll-up shows every home on one screen and highlights the ones that need you first. The Group plan is built for 3 or more sites.

Kearly keeps your evidence ready for CQC, CIW and RQIA inspections. Every certificate, completed check and closed repair files itself, so you can export an evidence pack filtered by date and site.

No. Upload your existing tracker and map the columns. No retyping. Kearly also preloads the UK statutory checks for a healthcare site, so you're set up in an afternoon.

Founding sites pay £49 a site a month, locked for 12 months, in return for a case study and a reference. Unlimited staff are included on every plan.

If you've ever chased a certificate that was weeks overdue or rushed to pull evidence together before an inspection, Kearly gives that time back to you and your residents.

Built for the person who gets blamed when something's missed, not just the building.

Kearly schedules it, chases it and closes it. The inspection evidence takes care of itself.

We're opening Kearly to a limited number of founding sites first. £49 a site a month, locked for 12 months, in return for a case study and a reference.

or Apply for a founding site →

We're a small UK team building Kearly now. Founding sites work directly with us and help decide what we build next.